How Employee Timesheets Apps Can Reduce Payroll Errors

Payroll is one of the most important functions in an organization. It’s where employee hours are recorded, and it’s where your company determines how much money needs to be paid out to employees in their paychecks.

The process of recording employee hours is known as timekeeping, but the term ‘timekeeping’ is a misnomer because it implies that only one person is responsible for keeping track of all the information. In reality, there are typically several different people who are responsible for recording employee hours in some way.

For example:

Some managers keep track of their employees' hours on paper or through spreadsheets

Others have applications that help them manage their time tracking responsibilities

Some employees submit timesheets manually, while others use mobile apps on their phones or tablets

How Employee Timesheets Apps Can Reduce Payroll Errors.

Employee timesheets apps can significantly reduce payroll errors by providing automated timekeeping features that enable employees to track their own hours without having to enter them manually into your system later on. With these systems in place, you'll never have to worry about forgetting to pay an employee for any overtime hours they worked or incorrectly calculating their gross pay due to a mistake made during their entry into your system.

Employees also benefit by being able to track their own hours using these systems because they're given more autonomy over how they spend their time at work.

Did You Know That 80% of Timecard Error Costs Are Due to Human Error?

The cost of timecard errors is significant. The average timecard error rate is 15%, and these mistakes can cost your business between $6,000-$7,000 per year per employee.

Employee timesheets apps can reduce payroll errors. With a timesheet app, employees fill out their timesheets online and managers can approve or deny the entries. Employees can also enter the hours they worked on a mobile device, which makes it easier for managers to approve or deny those entries as well.

Employees have easy access to their own timesheets via their mobile devices, which means they can check on their hours at any time during the day or night. The data collected by these apps is also much more accurate than paper-based systems because there's less room for human error. And best of all, there's no need for employees to come into the office or fax in their timesheets anymore!

What is the Cost of Time Card Errors and How Can You Fix Them?

The average cost of payroll errors is $2,000 per year, with a median cost per employee of $1,200! That’s a lot of money! Most companies don’t realize how much payroll errors are costing them until they start using an employee timesheets app. It’s easy to see how so many companies struggle financially when employees aren’t recording their time correctly.

Employee timesheets apps can reduce payroll errors by making it easier for employees to submit their timesheets correctly and managers to check them before sending the data to payroll.

What Causes Payroll Errors and Why Should You Fix Them?

Here are some of the most common reasons for time card errors:

Human error: The most common cause of time card errors is human error — whether it's intentional or unintentional. Employees may make mistakes when entering their hours into their timecard software, or they may not enter their time properly at all. This can result in under or overpayments and late payments, which leads to employee dissatisfaction and low morale, as well as additional costs that can be avoided with an integrated solution.

Data entry issues: If the data entered into your employee timesheets app isn't formatted correctly, you'll end up with incorrect information when running reports or calculating payroll checks. When this happens, it takes longer for employees to receive their paychecks.

The Top Reasons for Time Tracking Errors and How to Fix Them

Employee time tracking is a critical piece of the human resources puzzle. It's how you ensure your employees are clocking in and out on time, it's how you understand who's working where and when, it's how you make sure they're not stealing from the company, and it's how you manage the overall productivity of your staff.

But no matter how much effort you put into creating an efficient time tracking system, there are always going to be issues. Even if it's not a problem with your software, it could be due to human error — which is something we all know happens more often than we'd like (especially when employees are rushing through their days).

The good news is that there are some easy ways to prevent most common mistakes from happening again.

Analyze Patterns of Payroll Error Recurrence

Employee timesheets apps can reduce payroll errors by analyzing patterns of error recurrence and calculating the average time spent on certain tasks based on past data points collected from multiple employees. This way, you can easily determine whether there has been any increase in payroll errors as compared to previous months or years, which will help you identify areas where you need to focus more attention in order to reduce payroll errors during future months or years.

When payroll errors occur, it’s important for employers to understand why so that they can prevent them from happening again in the future. Employee timesheets apps provide valuable information about employee attendance patterns and allow employers to identify any potential problems before they become a major issue.

Automated Time Tracking Tools Help Prevents Error Recurrence.

Automated time tracking tools enable employees to track their own hours with just a swipe on their mobile device or computer, eliminating the need for paper timesheets altogether. In addition, these tools allow managers to approve hours in real-time so there's no lag between when an employee clocks in and when they're paid — which is especially important if they're hourly workers who may not get paid otherwise. And because automated time tracking systems are web-based, managers can approve hours from anywhere at any time throughout the day or week.

Take Advantage of Auditing Functionality to Review Timesheet Entries

Employee timesheets apps offer a variety of useful features that make it easy for you to review timesheet entries. This is especially important if you have multiple employees submit their timesheets at different times throughout the week or month. You can quickly review all employee timesheets in one place, saving yourself time and effort.

Dedicated Employee Support Reduces Time Card Entry Mistakes.

With a dedicated employee support team, you can reduce payroll errors and improve the accuracy of your timecards.

Employee timesheets apps provide automated timecard entry and real-time payroll reporting. You can also use them to streamline all of your HR tasks, from onboarding, to online training, performance reviews, and more.

Employee timesheet apps eliminate the need for manual data entry by automating the process so that employees simply have to click a button when they start working and again when they stop working. This reduces errors by ensuring that all hours are captured automatically with the correct date and time stamp.